Introduction to Uniwage Payroll Software 

Uniwage system training has a duration of 2 days and aims to meet the following objectives:

• Update Government settings within Uniwage
• Understand and set up all elements of payroll system
• Run payroll system
• Run reports and enquiries
• Introduction to other parts of Uniwage system e.g. vehicles & mileages, employee absences, statutory payments, etc.
• Introduction to Uniwage Payroll Software

Further information:

The course is broken down into the following:

Day 1    (9.30 to 16.00)

System Basics - common features and functionality of many Uniwage screens.

HR Administrator – a brief overview of the Administration application focussing on the settings that affect the payroll module.

System Preparation – this will provide candidates with an overview of how the Uniwage system has been prepared for day-to-day operational use.  This includes a look at setting up companies, locations, departments, cost centres, holiday schemes, absence management techniques, and more.

Government Parameters – a look at what information is held within the Government Parameters area, e.g. tax rates, SSP/SMP rates, etc. and how to update these around the Tax Year End.

Pay Groups – a guide to defining the different pay groups or payrolls within the system, i.e. payment frequency, tax ref, pro rata calculation formulae, etc.

Setting up each pay group – having defined the pay groups (or payrolls), this next section provides a detailed look at how to set up the various elements for operating within each pay group, e.g. inputs and deductions, defining pension schemes and attachments of earnings.

Employee Maintenance – a guide through the list of (pay related) details held against each employee, e.g.

… and more

Inputs (1) – a detailed look at some of the different types of payroll inputs that are available through Uniwage, i.e.

• Simple Input
• Flexible Input
• Flexible Input by Department and/or by Cost Centre
• Importing data from a CSV file
• Net to Gross Calculation

Day 2    (09.30 – 15.30)

Day 2 starts with a review of the topics covered on Day 1

Running a payroll –a demonstration of and practical exercise in running a payroll from setting up a Pay Group, defining the elements for that Pay Group, creating a number of employees in that Pay Group and entering pay related data for those employees, inputting some periodic values, running the payroll calculation and checking the figures on the payslips.

Input Programs – a guide through other options under the Input Programs menu, e.g.

• Employee NI Code Change
• Leavers
• Global Updates

Vehicles & Mileages – setting up mileage and vehicle allowances and inputting periodic values

Payroll Archiving – a short session explaining how Uniwage archives payroll data and how that data can be accessed.  This will include an explanation of making backdated arrears payments.

Configuring the Stationery – short session demonstrating how to change the look of payslips, e.g. adding a company logo or additional fields.

Absenteeism – looking at ways to manage employee absenteeism including:

• entering absence records
• operating a formal system of Time Off In Lieu (TOIL)
• available absenteeism reports

Time permitting

Statutory Payments

There is a lot of detail for new users to learn on the 2-day UNIWAGE training course and as a result the timings on each session can vary.  Because of this a detailed overview of how statutory payments are administered within UNIWAGE will be delivered if there is sufficient time.

Alternatively Carval does offer a separate statutory payments half-day workshop where candidates are taken through SSP, SMP, SPP, and SAP with demonstrations and practical exercises (See the Statutory Payments Training Specification).  This workshop is run by arrangement with Carval.

At the end of the 2-day UNIWAGE course, there are some thoughts regarding the implementation of the system and the next steps to take following on from the training.

NOTES:

1.     After each session those on the course will be given a practical exercise to complete to gain some hands-on experience of the topic just covered.

2.     Candidates will also receive a Uniwage workbook which can be used as a reference when they return to their place of work and start to use their ‘live’ system.