HMRC is phasing in the implementation of penalties for the late filing of PAYE, and, as part of this, has started to issue electronic generic notification service (GNS) messages to all employers, to confirm when the new in-year penalties will apply to them. Initially messages are being sent to employers who have schemes of 50 or more employees. If you use Carval Uniwage payroll software and are to receive one of these notifications, it will appear in your "DPS" software.
Here's what you need to know.
We were delighted to spot an article in RetailTechnology (www.retailtechnology.co.uk) not only eschewing the benefits of workforce management (WFM) technology in general, but highlighting one of Carval's integrated payroll and HR software users, Thomas Sabo, as a particular success story in this arena!
At Carval National Payroll Week is very important to us, a highlight in our calendar. We don’t expect you to share our excitement and, in fact, we would expect you to be blissfully unaware, especially if you have outsourced your payroll.
Two lucky Carval HR Unity users can win a free place at the CIPD Annual Conference worth £665.
On Friday 22 August HMRC started to send letters to employers who are disputing a PAYE charge. HMRC has been undertaking a review to identify the root causes thoroughly and improve their systems wherever possible. This review has shown that, while there are a number of different reasons for disputed charges, the main cause is duplicate employments. HMRC has taken a number of steps to improve their processes and systems and issued update advice to employers.
A batch of Real Time Information (RTI) 201 letters containing incorrect information about over payments has been sent to employers and agents in error. HMRC has advised that any employer or agent receiving one of these letters in August should ignore it. Those wishing to check their tax position can do so on the Business Tax Dashboard. HMRC apologised for any inconvenience caused.
Check out our latest blog post: A combination of holidays and unexpected sickness could leave you unable to pay your employees therefore it is of paramount importance that you consider what you would do in the event of an emergency. A part of every company's business continuity should include a plan B.
The Carval North East User Group holds its inaugural meeting on 25 September at Homes for Northumberland in Blyth. To receive details on this and future events please register below.
This year Carval’s National User Conference is being held at the prestigious Whittlebury Hall Hotel and Spa near Towcester in Northamptonshire. Delegates at the event on Wednesday 22 October will enjoy a full day of learning opportunities, workshops, networking and more.
Carval announces new Self Service module to streamline the user experience and increase productivity. Completely rewritten Carval Self Service is optimised for use with any browser capable device running Windows, Android, or iOS.
HMRC has asked Carval to share updated RTI guidance for the late notification of leavers with our UK payroll software users. It is now acceptable to show the payment date as either the current FPS payment date or the last date the employee was paid. If using the date the employee was last paid, include a late reporting reason 'H' - correction to an earlier submission.
Check out our latest blog post - How to stop your flexible working scheme going belly-up. Flexible working schemes have some great benefits but they do require careful planning. When introducing any sort of change in the workplace consultation is absolutely key, to make sure that what you are considering will be valued and is workable.
Check out our latest blog post - 6 reasons flexible working is great for your business. Should the thought of an influx of flexible working requests strike fear into the heart of business owners? Not necessarily - there are several really great reasons to consider requests with open arms and a firm eye on the bottom line.
Every company now needs to provide workplace pensions for its employees. Most staff, except for those on very low wages or working part time, will be eligible, and those whose pay varies may slip in and out of eligibility. How do you keep track? Not only do you need to keep track and make the calculations, which could be different each month, you also have to prove that you have complied.
It's summer, staff are on holiday, and then you are struck by sickness, or other unexpected absence. What do you do about the payroll? Paying your staff, your most valuable asset, late simply isn’t an option.
At the Learn Centre’s annual conference HMRC admitted that there are 12,500 cases of disputed PAYE charges awaiting resolution. Read more on the payerti.org website.
Following customer feedback, HMRC has published a short guide to help employers prepare for the introduction of late filing penalties from October 2014. You can access the helpsheet using the following link: http://www.hmrc.gov.uk/news/paye-late-pen.pdf
The forms P11D, and where appropriate P9D, which report details of expenses and benefits provided to employees and directors for the year ended 5 April 2014, are due for submission to HMRC by 6 July 2014.
The process of gathering the necessary information can take some time, so it is important that it is not left to the last minute to avoid late-filing penalties.
Carval's Expenses and Benefits module enables you to record all the necessary information and print P11D forms and P9D forms for each employee.
HMRC have asked Carval to pass on information to our payroll software users regarding: Promoters of Tax Avoidance Schemes, End of Year Expenses and Benefits and Telling HMRC your business has ceased.
HMRC has asked Carval to let our payroll software users and contacts know that a number of employers have incorrectly been sent an interim penalty warning letter when they have, in fact, submitted all of their RTI returns for 2013/14
Carval Computing is to showcase two new mobile Apps for iOS and Android mobile devices at the HR Software Show, to be held at Olympia, London, on the 18 – 19 June. The two new Apps, designed for both staff and managers, is Carval’s latest development in its on-going commitment to provide fully integrated, easy to access, easy to use HR software.
HR Unity users Selwood Group Limited, based in Eastleigh, Hampshire, are interested in establishing a User Group for the South of England. User groups are a great way to network with other users, exchange ideas and to have a say in the on-development of the HR Unity system. If you think you might like to get involved please register your interest here and we will pass on your details.
HMRC has asked Carval to let our payroll software users and contacts know that subject to certain stringent conditions, anyone who has deliberately defaulted on their tax responsibilities will have their details published by HMRC.
HMRC has asked us to let our payroll software users know that following recent changes to the Charities Online service, HM Revenue & Customs has updated its demonstrator to include instructions on how to activate the service and new images of the Charities Online screens that have recently changed.
HMRC has asked us to let our payroll software users know that it has improved the information and supporting guidance on the Business Tax Dashboard PAYE screens following customer feedback.
Carval Computing Limited has been installing Time and Attendance systems (T&A) and software a since 1986. While there are many reasons touted by organisations for introducing T&A systems, including ensuring Working Time Directive and Health & Safety compliance, in our experience the real driver is a tacit desire to maximise productivity and minimise costs by tackling absenteeism and increasingly by implementing the most efficient working practices. To win the fight, one needs clear information and T&A technology is the foundation stone of “addressing the issue”.
Opportunities to improve employee engagement start with the recruitment process – or even before – and continue throughout the employee lifecycle. The good news is that technology can really help you get that buy-in from your people. Read on for 5 top tips for using your HR software to improve employee engagement…
HMRC has asked us to pass on updated information and guidance to our payroll software users on the following subjects:
* In-year interest on late payments: Important information on how to avoid late payment interest and what to expect if a 2014 to 2015 PAYE or CIS payment is late.
* How HMRC has improved the Generic Notification Service (GNS) messages for 2014 to 2015.
* Udated guidance on eligibility for the Employment Allowance for Independent Pharmacies and their ability to claim the Employment allowance.
We'd like to introduce the latest member's to Carval's front line support team: Colin Meacham, who brings a wealth of public sector payroll experience, and Les Chilton, with a strong background in IT.
HMRC has asked Carval to let our payroll software users know that they have published three updated toolkits to help minimise common errors. These cover:
* Company Losses
* Property Rental and
* Directors’ Loan Accounts
Carval is delighted to be supporting client the National Housing Federation at the organisation's annual Human Resources event. The conference program provides the latest updates and advice on HR issues for housing associations including hot topics such as the future of reward, managing restructures, effective internal communications and how to boost performance.
Carval's head office moves to new offices in Plymouth Science Park's Phase 2 development today. Unfortunately our building sustained significant damage during the harsh storms that hit the South West during the winter. However our business continuity plans kicked in fast and we were up and running in temporary accommodation in under 24 hours, with all critical services switched to our Newport Pagnell offices in the interim.
From 6 April 2014, HM Revenue & Customs (HMRC) will use PAYE income information reported in real time to calculate tax credits awards.
Tax credits claimants’ Renewals Notices will show the total gross pay for the year, and may therefore include income from more than one source. The Notice will explain that this has come from details their employer has sent to HMRC. The Renewals Notices will not show hours worked. This post includes infomration to employers on what to do if your employees appraoch you for information.
The final date for sending Full Payment Submissions for 2013 to 2014 has now passed. Employers who still need to send PAYE information for 2013 to 2014 that they would normally have reported on a Full Payment Submission (FPS) must now report this by using an Earlier Year Update (EYU). To avoid a late filing penalty for 2013 to 2014, employers should ensure that they have reported all their 2013 to 2014 PAYE information to HMRC by 19 May 2014.
Carval Computing, a specialist supplier of fully integrated Human Resources, Payroll and Time & Attendance (T&A) software, has seen impressive growth over the last 12 months; adding 35 + new contracts; increasing turnover by 39% and experiencing positive staff growth of 35%.
Visit the Carval Blog for the latest informal highlights from HMRC’s Payroll Software Support Team, including:
* National Insurance contributions: Limited Liability Partnerships
* The Income Tax (Pay As You Earn) and the Income Tax (Construction Industry Scheme) (Amendment) Regulations 2014
Visit the Carval Blog for the latest informal highlights from HMRC’s Payroll Software Support Team, including:
* Common reasons for contacting HMRC
* Correcting a 2013-14 real time PAYE submission
* Limited Company Subcontractors claiming back CIS deductions
* Employer Bulletin Issue 47
* Overnight subsistence allowance paid to lorry drivers
HMRC has issued a document containing details of some of the common queries their Contact Centre operators are currently dealing with and some pointers as to where customers may find the correct information.
This week's round-up of informal highlights from HMRC featuring:
Real Time Information
- Final 2013-14 submissions
- Correcting Full Payment Submissions (FPS)
- Correcting Employer Payment Submissions (FPS)
- Electronic Message Updates
Percentage Threshold Scheme ends allowing for the introduciton of the Health and Work Service
Form P9X - Tax codes to use from 6 April 2014
Reminder for employers operating Appendix 6 arrangements
Toolkits to help minimise common errors
Employment Related Securities Bulletin
Employment Related Securities – register, self certify and file online
NICs regulations in respect of various matters have been published
Registering as a new employer
We'd like to extend a warm welcome to the newest member of our technical team, Tris Anley, who will be working from our Newport Pagnell office. Below Tris, tells us a bit about his role, himself and the experience that he brings to Carval.
On the 9 April 2014 Carval Computing Limited received notification from HMRC to advise that 'Uniwage' payroll software had gained recognition for the following 2014-15 RTI messages:
• Full Payment Submission
• Employer Payment Summary
• NINO Verification Request
• Earlier Year Update
Learn how to send scheduled reports with your Carval HR software, Payroll software or Time and Attendance software.
Carval's Support Desk will be closed on the following dates:
Good Friday - 18 April 2014
Easter Monday - 21 April 2014
Support is available to those customers with appropriate out of hours support contracts.
Informal highlights from HMRC as a result of listening to employer feedback and working in partnership with you, featuring:
NICs Employment Allowance
PAYE: What to do if your employee asks why they don't have a new tax code
Are you completing P9Ds needlessly for emplyees in receipt of medical benefit?
New product features for Education unveiled at the Academies Show | Stand Number: 140 | 30 April, ExCeL, London
Carval Computing, a specialist supplier of fully integrated Human Resources, Payroll and Time & Attendance (T&A) software, has today announced that it is to increase its focus on the Education Sector. The company’s flagship software suite HR Unity has been developed to enhance the functionality currently available in schools’ resource management systems. An interface for one of the leading resource management solutions, CMIS from Advanced Learning is now available with SIMS from Capita to follow shortly.
This provides comprehensive HR software management features and enhances absence management without compromising the resource allocation features that schools and colleges rely on. The fully integrated solution also enables schools to produce school statistics reports such as the workforce census return to the Department for Education. Carval’s solution has been designed to meet the needs of primary/secondary schools as well as tertiary and higher education establishments.
We're delighted to announce that Michelle Barker, Carval's Operations Manager, had a beautiful baby girl, Eboni, on 8 April.
Mother and daughter are doing well!
Ofsted ranked ‘exceptional’ Academy School in Hackney invests in new integrated HR software and Payroll solution to meet expansion plans.
Carval's pick and mix range of payroll software and services offer you the flexibility to find a solution that's just right for your business. So whether you want to outsource your payroll entirely, or just the final payslip production, then Carval can help.
Each Carval client benefits from the services of a dedicated Account Manager. While our helpdesk team are on hand to deal with day-to-day enquiries, your Account Manager is your central point of contact here at Carval. Their role is to keep the lines of communication open and to work with you to ensure that you are getting the most out of your Carval HR Unity software.
The clocks will go forward by one hour on Sunday 30 March as British Summer Time begins for another year and if you use Carval Unitend for Time and Attendance monitoring there are some essential steps you must take.
The information you enter on your payroll feeds into the real time submissions you send to HMRC and then directly into HMRC's IT systems. If your payroll information does not match the data held by HMRC, it may result in them issuing the wrong tax codes to your employees and former employees. It may also result in erroneous charges. HMRC have put together a guide that tells you how to avoid the most common problems, including:
* What causes a duplicate employment?
* What happens when HMRC discovers a duplicate employment
* Hints and tips on avoiding the creation of duplicate employments
* Other general hints and tips
There may be occasions when employers can't reconcile a charge shown on HM Revenue & Customs (HMRC) records to theirs. Here are a few steps employers can take to eliminate some of the most common errors and resolve the issue without having to contact HMRC.
On 19 February HMRC began to correct an issue in their system which, where an employee has had two or more employments with the same employer, had resulted in some employments being merged in error. Prior to their corrective action some accounts on HMRC’s Business Tax Dashboard will have been incorrect. They are currently updating affected employer records and the Business Tax Dashboard will show corrected figures shortly:
Having listened to stakeholders and employers involved in the RTI pilot HMRC have adapted their systems so that employers can send their 2014-15 submissions from 6 March.
Carval Computing, has been selected by Sentinel Housing to supply its fully integrated staff management solution HR Unity. The new system will include HR and Payroll software, Time and Attendance and, Employee and Management Self-Service facilities, and will cover all 200 staff that work for the Association. HR Unity is being implemented as part of Sentinel’s strategic drive to support staff and managers with more automated systems, enabling them to take on more responsibility and ownership as they provide better services to the community.
AAF International, a leading manufacturer and marketer of commercial air filtration products, has successfully deployed Carval Computing’s complete HR Unity portfolio of integrated Payroll, HR, Self-Service and Time and Attendance software solutions. AAF is using the software to streamline its HR administration and payroll software processes and support the company’s People Centred Management (PCM) methodology . Just four months after installing the new system, AAF has noticed a series of significant benefits including valuable time savings.
Do you have your staging date coming-up in the next 12 to 18 months? If so it's very important to have an action plan in place. Carval's Uniwage payroll software has all the tools you need to manage the monitoring of eligibility, opting-in and out, communications and record keeping. If you'd like a hand making sure everything is set-up and ready then our consultancy team is on hand.
HMRC has decided to stagger the start of new, automated, in-year late payment and filing penalties, to give HMRC and employers more time to adapt to reporting in real time
HMRC has published guidance for businesses and charities on how to claim the Employment Allowance, which will reduce their employers Class 1 NICs by up to £2,000 every tax year.
MVV, a specialist in Energy from Waste processing plants, has selected HR software from Carval Computing. Carval’s HR Unity will cover staff at both UK sites at Devonport Dockyard, in Plymouth, Devon and Ridham Dock, near Sittingbourne in Kent. Carval is also supplying Employee Self-Service capabilities. The new HR software will streamline operations, replacing a manual paper-based system, saving time and providing a better service to employees and the business.
Carval offers a range of very competitively priced payroll stationery, including a variety of payslips and tri-fold P60s from seven pence per piece. These are available to anyone - you do not have to be a user of our payroll software. Contact us for a chat about your requirements and a quote.
The deadline of 31 January for self-assessment is looming and requests for replacement documents are putting pressure on payroll personnel. Discover how Carval can help make this process easier - for your payroll team and for your employees.
“Hello everyone, my name is John Herbert and I am the new HR Software Consultant at Carval Computing. Having come from a training and software support background, I am looking forward to helping new and existing customers implement the Carval brand successfully into their working environments."
Carval Computing has been selected by the Newcastle Theatre Royal Trust to provide Payroll and HR software. As well as providing in-house payroll processing and HR functionality, Carval’s HR Unity system will enable the iconic Theatre Royal to comply with new pensions and auto-enrolment legislation for its 150 strong workforce.
HMRC has provided updated guides to provide employers with advance notice of new data items for 2014-15, and any resulting changes to the PAYE reporting process, as well as some basic information on the new online appeals facility from April 2014.
Here we highlight some of the changes coming to payroll and RTI from April, some of which may necessitate changes to your current payroll procedures. All of these are, of course, fully covered by v5.1.0 of Carval's Uniwage payroll software.
HMRC is chasing employers as soon as an incorrect RTI submission is made, even though the guidance for correcting an error is to do it in the next Full Payment Submission (FPS). The contradiction is leading to a number of employers being contacted unexpectedly by HMRC’s Debt Management & Banking (DMB) team.
If you use Carval's Uniwage payroll software then our great workshop will give you all the tools you need to prepare for your payroll year end, walk you through the tasks involved and help you avoid unnecessary audit by HMRC.
The Carval support desk will be open at the following times over Christmas and the New Year:
We'd like to take this opportunity to wish you a very merry Christmas and a happy and healthy New Year!
Carval Computing has been selected by the National Housing Federation (Federation) to supply fully integrated Payroll, Time and Attendance and HR software. The Carval system, HR Unity, went live recently and is now handling two payrolls that cover all 135 staff at the Federation, as well as providing a flexi-time system and a full range of HR features. Additionally, staff are able to check their personnel records and outstanding leave balances using the Self-Service facility provided by the system. HR Unity replaces the organisation’s old payroll software that did not meet the requirements of RTI (Real Time Information). Having worked with HMRC on the RTI Pilot Scheme, Carval was one of the first vendors to bring to market a fully compliant solution.
Innovative jeweller and retailer manages continued growth with fully integrated staff management solutions
Carval Computing, a specialist supplier of fully integrated Human Resources, Time and Attendance (T&A) and Payroll software, has promoted Jason Sweby to Technical Director. This will support the company’s continued business growth and the increasing demand from customers for creative solutions that incorporate the latest advancements in technology. In his new role, Jason, a graduate in computer science who has worked at Carval for over 15 years, heads up a dedicated team of software developers that has doubled in size in the last 18 months.
CIPD Annual Conference & Exhibition, 6 –7 November, Manchester Central (formerly GMEX) Stand Number: 555
Carval Computing, a specialist supplier of fully integrated Human Resources, Time & Attendance and Payroll software, will be showcasing Carval HR Unity v5.0 at the CIPD Annual Conference and Exhibition. Now shipping, this latest version is a major upgrade providing new automated features and users’ short cuts throughout the product range and includes support for iPhone/iPad. HR Unity takes a single platform approach to providing Payroll, T&A and HR software and is the only suite of products currently on the market that are truly integrated using the same employee database.
Carval Computing, a specialist supplier of fully integrated Payroll, Time and Attendance and HR software, has continued its recent track record for growth with a further 10 major contracts signed in the last three months. Significantly, all of the new customers are using two or more modules from Carval, benefiting from the integration within the system. All customers will be running HR Unity v5.0, the latest version that will be on show at the CIPD Annual Conference & Exhibition.
On Thursday 17 October close to 100 users of Carval’s HR Unity software gathered at the Jury’s Inn Hotel in Milton Keynes for the company’s National User Group Meeting. The event marked the official release of HR Unity v5.0 and users got to explore the raft of new features available to them across the Human Resources, Payroll, Time and Attendance and Employee Self-Service modules.
From 28 October, HMRC will begin sending letters telling an employer that they are going to cancel their PAYE scheme if it was opened after 5 April 2013 but has been inactive for 120 days. The process will not cancel any schemes registered as annual schemes.
From 21 October, HMRC will start to send three types of generic electronic messages to warn the employer if their PAYE submissions or payments appear to have fallen into arrears.
From 20:00hrs on Friday 18 October 2013 to 07:00hrs on Monday 21 October 2013, most of HMRC's public facing IT systems are being upgraded and will undergo planned maintenance.
HMRC have been looking into the reasons why there may be differences in the tax they say is due, to that employers think is due. The findings of this analysis, undertaken over the summer, has now been published in a report "Reconciling 2013 PAYE Charges".
HM Revenue & Customs (HMRC) is developing a new online service for small and medium businesses. The new service will bring together in one place everything businesses need to manage their tax affairs. From a personalised homepage they will be able to view key information and access online services to manage their business tax affairs, for example: file tax returns, check and make payments, view important dates for future action.
HMRC is looking for volunteers to take part in a live trial of an early version of this new online service later this autumn. Volunteers will be able to access the service from any internet-enabled PC they are currently using and no special equipment or expert IT knowledge will be needed, just basic internet skills.
Worried about auto-enrolment? Outsource your payroll to Carval and have us take care of assessment and communication for you.
New workshops and speakers added. Currently sold out.
Discover how Carval's refreshingly simple integrated approach to HR software and a single source of real-time accurate data can:
•transform your business processes;
•deliver outstanding efficiencies;
•improve policy adherence and
•give you the tools, time and information required for confident decision making.
Carval HR Unity software users have the chance to win a free ticket to the CIPD Annual Conference in Manchester on 6 and 7 November 2013. Simply enter our free draw!
Carval has appointed Laura Buchanan to head up the company’s new Account Management function. The greenfield role has been created to accommodate rapid business growth over the past 12 months which saw Carval increase turnover by 30% and sign 40 new contracts. Laura, who brings with her a wealth of customer relationship and business development experience, will actively drive Carval’s customer service and support activities during a period of continued expansion.
Many HR Unity software users have their auto-enrolment staging dates coming-up and your software has plenty of tools to help you manage this important process. Carval's training department has put together a helpful webinar to talk you through the functionality.
While RTI has been a success for many employers, a significant minority are finding themselves pursued by HMRC for underpayments. What's going on?
Press release 08/03/13. Demand for staff time management functionality up almost 50% in last three years as recession hits.
Carval launched an exciting new version of their successful HR Unity Software at the CIPD HR Software Show, 19-20 June at Olympia. This release includes a new iPhone/iPad app which was very well received.
Press Release. 25 July 2013. Expansion results in office move and new Account Management function at Carval.
Almost half of employers regard vocational qualifications as equally attractive as academic ones, but employees are still unsure of its value, according to a report by Cranfield School of Management and learndirect.
Down-to-earth advice from mental health charity Mind on managing and supporting workplace mental wellbeing.
Press Release 19 June 2013. HR Software Show, 19-20 June, Olympia, London. Stand No: H155
Carval Computing will be showcasing Carval HR Unity v5.0 at the CIPD HR Software Show on the 19th and 20th June at Olympia. London. This latest version is a major upgrade providing new automated features and users’ short cuts throughout the product range and includes support for iPhone/iPad, with an Android version to follow later. HR Unity takes a single platform approach to providing HR, Payroll and T&A, and is the only suite of products currently on the market that are truly integrated using the same employee database.
HMRC has asked Carval Computing Limited to alert clients to the importance of including all employments on their alignment submission. This is because any failure to do so will mean that HMRC will automatically treat any omitted employments as having ceased.
Founded in 1986, Carval is a well-established player in the UK HR and payroll software market. Recent years have seen a sustained period of growth in terms of market-share, turnover and of course company size, resulting in a move to new larger offices.
March sees the release of the latest version of Carval's successful HR Unity software, which delivers unique levels of integration across human resources, payroll and time and attendance management.