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Aquarius Action Projects

Background

Aquarius Action Projects is a charity offering a free confidential service to anyone with or affected by someone else's alcohol, drugs or gambling problems. The organisation currently employs approximately 250 people across 6 sites throughout the Midlands area with HR and Payroll functions based at their Birmingham Head Office.

The Drive for Change

Aquarius Action Projects had been managing both Human Resources and Payroll using Sage Line 50 but were increasingly finding that while payroll was not a particular problem that the HR module was simply no longer meeting their needs. The HR project team identified a number of key areas where additional functionality was required, this included: Training and development, recruitment, holiday and absence management and reporting and analytics. Therefore the decision was made to seek an alternative solution. While the preference was for an integrated HR and Payroll solution, as a charity focussed on service-delivery the project team were uncertain as to whether their budget would stretch this far.

Choosing Carval

The organisation selected Unistaff HR software and Uniwage Payroll software from Carval’s HR Unity range, along with Unity Online Manager and Employee Self Service. Unlike other systems investigated, in addition to managing core HR information Unistaff includes comprehensive recruitment, training and development, absence management and reporting modules as standard. This ensures total integration throughout the system and makes the software particularly cost-effective when compared like-for-like with other solutions.

From a Payroll perspective while Carval had the capability to integrate with Aquarius’ 3rd party Payroll solution provided by Sage meaning that changes and entries made with in the Unistaff HR solution would be replicated in Sage Payroll automatically without the need for duplicated data entry, the organisation opted to also purchase Carval’s Uniwage Payroll Software. The unique levels of integration offered by Carval’s solution, with all modules operating from a single SQL database, will not only maximise efficiencies at Aquarius but offer powerful cross-function reporting capability to provide instant access to accurate analytical data.

In addition the flexibility offered by Carval HR Unity, together with a future-proof upgrade path, reassured the organisation that the solution would continue to meet the their requirements for years to come thereby protecting their investment.

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